Accounts Payable Automation

Home
Solutions
Accounts Payable Automation

Industy leading knowledge of AP Automation.

We use the Kofax TotalAgility application for the majority of our AP automation solutions. This industry leading product can extract invoice information from all of your credtiors invoices regardless of layout, without the need to set up templates, and tightly integrate with your financial software.

At Verus IT we have taken the time to understand the technical aspects of integrating Kofax TotalAgility with any financial ERP system and have the knowledge to implement a highly functional solution for your Accounts Payable team.

Standard features of our AP invoice handling solutions include:

Multi-channel invoice capture to consolidate email, paper, fax, file, web service and EDI invoice sources.
The extraction feature of our invoice capture solution is trainable allowing for greater efficiency improvements.
Supplier matching and invoice duplicate detection.
GST and Amount validation, ATO tax registration checking, highlighting of any discrepancies to AP staff.
Order matching (two or three way). Where possible this can be semi or fully automated using techniques to evaluate invoice, order and receipt line values.
With our leading edge knowledge, PO invoices can route to a workflow process for delayed receipt matching and re-matching (three way).
Non PO approval matrix based on any number of approvals or criteria you require. We have experience delivering multiple projects based on invoice, business unit, departmental or line level delegation to staff with varying levels of authority or approval limits.
Automatic ledger coding strategies can be applied based on historical invoices, where appropriate.
Automatic assignment and escalation, along with automatic completion when finance system criteria are met.
Our solutions are not fixed in their functionality and will always be customised to your exact requirements. This is one of the most important aspects of what we offer.

We know from experience that AP automation projects are about as complex as workflow can get. However, our solution design and development framework, combined with a no-nonsense project management approach minimises risks inherent in this complexity – to ensure success.

DOWNLOAD

White Paper Five Steps to Automating Accounts Payable.pdf

Why Verus IT for your AP Automation Solution?

20 years AP automation experience between us, implementing systems that handle thousands of invoices per week with total annual value in the billions, down to less than 500 invoices per week. Invoice capture, data extraction, approval or receipt matching workflows and direct export to the ERP and Content Management Systems of your choice are part of our core skillset.
In depth knowledge of Accounts Payable processes – the similarities and huge variations between them – even when implementing against the same accounting platform. The value of our knowledge advantage should not be underestimated.
Experience integrating invoice capture and workflow solutions with most commonly used systems:
TechnologyOne Financials, JDE Financials, PeopleSoft, Microsoft Dynamics AX, Oracle Financials, Ungerboeck, Quanta, BPICS, QAD, etc.
We always work closely with your AP team and ERP administrators to design and deliver a smoothly integrated solution. This allows for the best outcomes, even for systems we haven’t been exposed to previously.
Our integration approach utilises a Service Oriented Architecture based on the latest high performance development tools from Microsoft. This integration framework allows Verus IT to seamlessly integrate with your back end systems regardless of your preferred interfacing method. (SQL, XML/JSON, SOAP/Rest web services, etc.)

We always work closely with your AP team and ERP administrators to design and deliver a smoothly integrated solution. This allows for the best outcomes, even for systems we haven’t been exposed to previously.